Grok Bot · xAI
Give each board seat its own digital secretary
A Thai director who sits on several company and university boards runs separate Grok Bot agents for each organization, plus a morning brief that sorts his inbox and decisions before he wakes.
What they did
He set up about 46 Grok Bot agents split by role. Each board has its own secretary agent that remembers that organization's context, watches its email and calendar, and keeps agendas, old documents and open items. Every workday morning the agents summarize unread email, flag what needs a reply, separate out marketing mail, and list board papers to read first, delayed projects and items waiting for his approval. He uses reusable skills plus scheduled or event-triggered runs, such as when a meeting email arrives.
How it went
The poster says switching between organizations no longer means waiting for each human secretary to dig up files, and preparing for meetings takes much less time.
Worth knowing
No time figures are given for the briefing setup. He warns that agents need access to email, calendars and documents, so he grants only what each task needs and anything sent outside waits for his approval.
Try it with Grok Bot
You are my board secretary for <organization name>. Every weekday at <time>, review new email and calendar items related to this organization and give me a short brief: what needs my reply, which board papers to read first, which projects look delayed and what is waiting for my approval. Keep a running list of open items and never send anything without asking me.
Swap the parts in angle brackets for your own details. This prompt is adapted from the case, not copied from the original.
What this label means: User story
Someone using it at work posted about it. Any numbers are theirs, so we write "the poster says".
Summarised from the original source; the link has the full story. The people and companies here are not Wize customers.